Union is seeking a candidate to fulfill our Office Manager Position. The position is full-time and offers a salary up to $45,000 based on qualifications and experience.

Position Description:

Office Manager

Summary:

The Office Manager provides administrative support for
the Ministerial Staff, the Finance Committee, and serves as secretary for the
Church Council.

Duties include but are not limited
to:

Scheduling

·     Uses Applications such as Google Calendar to
Manage the Staff Calendar that Include Weekly Staff Meetings, Confidential Sick
Member Information, Staff Vacation Plans, Reminders of Events that Impact the
Order of Service such as Communion and Baptisms, along with Confidential
Meetings Between Pastoral staff and Members.

·     Manage Churchwide Calendar for Churchwide
Events.

Record Keeping

·     Edits Written Material

·     Prepares and Responds to Internal and External
Correspondence,

·     Inputs Church Membership Information in
Applications such as ACS People and People Planning

·     Organizes and Maintains Church Council and
Business Meeting Binders

·     Organizes and Maintains Financial Files that
Include Monthly Bank Statements,  Balance
Sheets, Counting Committee Reports, Invoices and Receipts from Purchases and
Payments

·      Organizes
and Maintains Certificates of Liability Insurance Copies From Vendors

·      Organizes
and Maintains Copies of Contracts/Agreements with Vendors/Contractors

·      Organizes
and Maintains Copies of Background Checks for Members Serving on Children’s
Committees

·      Organizes
and Maintains Book of Vacation Records

·      Organizes
and Maintains File of Payroll Reports

·      Organizes
and Maintains Department of Motor Vehicle Records for Church Vehicles

·      Organizes
and Maintains EZ pass information

·     Presents community service volunteer information
to the Senior Pastor for approval. If approved to work at UBC, coordinates work
tasks with the appropriate Church designee and signs off on form for volunteer
hours worked.

Communications

·     Answers Phone, and Receives Visitors

·      Uses
Applications Such as Canva and Desktop Publishing for the Creation of Social
Media Content Such as Slides, Bulletins, Flyers, Banners, Newsletters and
Posters

·      Acts as
Liaison Between Pastoral Staff, Chairmen and Members

·     Uses Call Multiplier Application to Communicate
(via text or phone call) Important Churchwide Announcements and Information to
Committees and Various Subgroups. Creates Subgroups in Call Multiplier as
needed.

·     Acts as Liaison Between Funeral Home, Florists
and Committee Members for Funerals and Weddings

·     Prepares and Distributes  Welcome Brochure for Visitors and Welcome
Letter for New Members.

Food Ministry

·     Prepares Monthly Food Report, People Served and
Poundage Reports for the Virginia Peninsula Foodbank

·     Prepares Annual Contributions Letters for Donors

·     Ensures Distribution of Funds for Benevolence
and Food Ministry to the Food Ministry Director

Office Supplies

·     Serves as the Primary Point of Contact for Maintenance of Office

·  Equipment

·     Orders copier supplies

·     Orders Church literature

·     Receives and Processes Visitors Requesting Rent or Power Bill Assistance

Payroll/Vacation

·     Files all vacation, sick leave and holiday
accumulation and usage in Sick Leave Binder>

·     Serves as Point of Contact for coordinating and
managing Employee/Volunteer Security Clearances.

·     Uses Paylocity Application to Submit Payroll

·     Processes New Employees or terminated employees
and Inputs into Paylocity Application.

·      Makes Changes to Staff Salaries as Requested and Approved by Personnel/Finance
Chairman.

Financial Tasks:

·     Files and Maintains Financial records for Church
receipts and deposits, and post receipts and distributions on all accounts
weekly.

·     Posts and files individual contributions weekly.
Mails contribution statements to members annually or more often if requested by
members.

·     Prepares monthly and annual financial reports
for the Finance Committee, Pastor, Trustees and other Committees that request
the reports. Attends all Business meetings

·     Prepares checks for signature and distributes
them under supervision of Finance Committee Chairperson.

·     Provides a donor of property (i.e. equipment,
furniture) with a letter that meets the criteria and requirements of the
Internal Revenue Service.  Maintains
records of such letters in the Church office.

·     Provides information on buildings and vehicles
to insurance companies when policies are due to be updated.

·     Implement and Maintains records for all building
and equipment inspections as required (i.e. boiler, fire extinguishers,
elevator).

·     Implement and Maintains Workman’s Compensation
reports and yearly updates.

·     Records of absence, vacation and hours worked
shall be reported to the Pastor on a monthly basis.

·     The UBC Office Manager shall File all Vacation
and Overtime Information And use this information when preparing payroll.  

·     The Office Manager shall prepare the necessary
pay information for each pay period.

Conditions of Employment:

·     This position is permanent, full time
(Monday-Friday) and requires flexible hours as needed

·     Holidays, vacation leave, sick leave and an
annual performance evaluation will be in accordance with the UBC Staff
Management Guidelines.

·     This position requires signing an annual
confidentiality statement.

·     Candidates for this position are required to
sign a release statement to give UBC permission to obtain a credit and criminal
record background check.

·     Candidates for this position must be Bondable.

Qualifications:

·     Born again believer.

·     Practicing Christian with demonstrated Christian
values.

·     Knowledge of standard bookkeeping practices.

·     Knowledge of payroll procedures including
monthly, quarterly and annual government reports and an understanding of
procedures regarding taxes, annuities and insurance withdrawals.

·     Experience with Aplos, ACS, QuickBooks, or
equivalent accounting software.

·     Possesses strong office skill competencies and
understanding of office procedures to include operation of office equipment,
demonstrated computer and typing skills using various software programs (i.e.
word, publisher, excel, PowerPoint).

·     Exercises tact, courtesy and diplomacy when
receiving callers in person or on the phone.

·     Possesses strong oral and written communication
skills.